Request W-9 Forms from Your Vendors Online in Minutes, Not Days

Stop chasing paper forms and follow-up emails. Request W-9 forms online, track every request, and securely manage vendor W9/W8 information in one secure platform for free.

100% Digital W-9 Collection
100% Digital W-9 Collection Vendors can complete, e-sign, and submit Form W-9 online from any device.
Paperless
Secure W-9 Requests
Secure W-9 Requests Request W-9 forms securely online using encrypted email invitations or hosted request pages.
Secure
Built-In TIN Validation
Built-In TIN Validation Verify taxpayer information to reduce TIN mismatches and help ensure accurate 1099 filings.
Accurate
Centralized W-9 Management
Centralized W-9 Management Track request status, store completed W-9s securely, and access vendor records anytime, anywhere.
Organized
100%
Paperless Collection
FREE
Unlimited W-9/W-8 Requests
Secure
Encrypted W-9/W-8 Storage
1099-Ready
Vendor Information
24/7
Live customer support

The Complete Platform to Request W-9 Forms Online

Simplify every stage of the W-9 process with flexible request options, an intuitive vendor experience, and built-in compliance checks that help you collect accurate information the first time.

Data Import Options

Import Vendors and Start Requesting W-9 Forms Online in Minutes

  • Copy & Paste

    Quickly paste vendor names and contact details into the platform without creating a file.

  • Manual Entry

    Enter vendor information one record at a time for small batches or individual requests.

  • Accounting Software Integration

    Import vendor records directly from supported accounting platforms such as QuickBooks, Xero, and FreshBooks.

Get Started Now
Import Vendors and Start Requesting W-9 Forms Online in Minutes
Flexible request options

Request W-9 Online Using Email, Hosted Pages, or AI Uploads

Whether you're requesting forms from one vendor or hundreds, choose the method that works best for your business.

  • Email Requests

    Request W-9 online by sending secure email invitations. Vendors simply open the link, complete their W-9 online, and submit it electronically.

  • Hosted W-9 Page

    Create a branded page where vendors can complete their W-9 online anytime using a secure link or QR code.

  • AI Document Upload

    Already have paper or scanned W-9s? Upload them and let AI capture the key information, reducing manual data entry.

Get Started Now
Request W-9 Online Using Email, Hosted Pages, or AI Uploads
Vendor-Friendly Experience

A Faster Way for Vendors to Complete Their W-9 Online

A simple, intuitive experience helps vendors submit accurate information faster.

  • No Registration Required

    Vendors can complete their W-9 online without creating an account.

  • Guided Form Completion

    Easy-to-follow instructions help vendors complete each section accurately with minimal effort.

  • Secure Submission

    Every form is encrypted during transmission and stored securely to help protect sensitive taxpayer information.

Get Started Now
Vendor-Friendly Experience
Built-In Validation Tools

Validate Every W-9 Online Before Filing

Reduce errors and strengthen compliance with automated validation services.

  • TIN Matching

    Validate taxpayer names and TINs to help reduce mismatches before 1099 filing.

  • Free USPS Address Verification

    Confirm mailing addresses to improve record accuracy and reduce returned mail.

  • OFAC Screening

    Screen recipients against OFAC sanctions lists as part of your compliance process.

  • GIIN Validation

    Verify Global Intermediary Identification Numbers (GIINs) against the IRS FFI list to confirm FATCA compliance for foreign entities.

Get Started Now
Built-In Validation Tools
Ready When It's Time to File

Keep Your W-9 Data Organized All Year

Store completed forms securely and access them whenever you need them for tax reporting.

  • Centralized Storage

    Store every W-9 you request online in one secure place.

  • Quick Search & Download

    Locate forms instantly, monitor request status, and download completed PDFs whenever needed.

  • Automatic Follow-Ups

    Send reminder emails to vendors with outstanding or incomplete W-9 requests without manual effort.

  • 1099-Ready Information

    Use validated vendor information to simplify year-end 1099 preparation and reduce filing errors.

Get Started Now
Ready When It's Time to File

Easily Request W-9 Forms On the Go with Our Mobile App!

Send, track, and manage W-9 requests from anywhere. Our mobile app makes it simple to request forms, monitor responses, and stay compliant - right from your phone.

Download the App for FREE!

appstore googleplay

Collect the Right Tax Forms for Every Recipient

Whether you're onboarding U.S. vendors or international payees, RequestW9 helps you securely request and collect the IRS tax forms needed for accurate tax reporting and withholding compliance.

Get Started Now

Traditional Process vs. RequestW9 Collection Process

Move from paper-heavy back-and-forth to a guided process built for modern tax teams.

FeatureTraditional MethodRequestW9
Collection Speedarrow Days or weeks
arrow Less than minutes
Data Accuracyarrow Manual errors, mismatches
arrow Automated validation
Securityarrow Email & paper exposure
arrow Bank-grade encryption
Follow-Ups Requiredarrow Multiple manual reminders
arrow Automated smart reminders
Digital Signaturesarrow Print, sign, scan, mail
arrow E-sign in seconds
TIN Validationarrow Manual checking
arrow Automatic matching
Storage & Organizationarrow Filing cabinets, boxes
arrow Centralized, searchable
1099 Reportingarrow Manual data entry
arrow One-click export
Mobile Accessarrow Not possible
arrow iOS & Android apps
Get Started Now

Simple, Transparent Pricing

Everything you need to request, collect, and manage W-9 forms online.

$10FREE

Send unlimited W-9 requests and collect completed forms at no cost.

Request Demo Request W-9 for Free
pricing-icon-1 IRS Compliant pricing-icon-2 Trusted by Thousands pricing-icon-3 Your Data is Safe with Us

Hear From Brands and Professionals that Trust RequestW9.com

4.8 Star rating from businesses and tax professionals.

pricing-icon-1
Collecting and managing vendor forms has never been easier. I can send requests, track responses, and store everything securely without spending hours on follow-ups.
David G
pricing-icon-1
The entire process is now remarkably smooth. I love how previous years' information is saved, so I don't have to start from scratch every time. It saves me a lot of time during tax season.
Charlotte B
pricing-icon-1
I used to dread chasing vendors for their forms. Now everything is organized in one place, responses come in quickly, and I can easily monitor the status of each request.
Olivia H
pricing-icon-1
Everything is handled in one place, from sending requests to collecting signed forms. It's simple, efficient, and saves me so much time compared to doing it all manually.
Michael B

Frequently Asked Questions

What is Form W-9?

Form W-9 is an IRS tax form used to collect a person's or business's taxpayer identification information, including their Taxpayer Identification Number (TIN). Businesses use the information provided on Form W-9 to prepare information returns, such as Form 1099.

Why do businesses request a W-9?

Businesses request a W-9 to collect accurate taxpayer information from vendors, independent contractors, and freelancers before making reportable payments. This information is required to prepare and file Form 1099 with the IRS accurately.

When should I request a W-9?

You should Form W-9 before issuing the first payment to a new vendor or contractor. Collecting the form early helps avoid delays, ensures accurate tax reporting, and reduces last-minute requests during tax season.

What information is required on a W-9?

A completed Form W-9 includes the individual's or business's legal name, business name (if applicable), federal tax classification, mailing address, Taxpayer Identification Number (TIN), which may be an SSN or EIN, and the taxpayer's signature certifying the information.

What's the difference between Form W-9 and Form W-8?

Form W-9 is used by U.S. persons and businesses to provide taxpayer information, while Form W-8 is used by foreign individuals and entities to certify their foreign status and determine the appropriate U.S. tax withholding requirements.

Do I need to collect a new W-9 every year?

Not necessarily. A new Form W-9 is generally only needed if the recipient's information changes, such as their name, business structure, address, or Taxpayer Identification Number (TIN).

Are there any changes to Form W-9 for 2026?

Yes. The IRS has introduced several important updates in the draft Form W-9 2026 that payers and recipients should be aware of before requesting or submitting W-9s.

  • New Part II certification for U.S. digital asset brokers to certify transactions with another qualified U.S. digital asset broker.
  • New Exempt Payee Code 14 for certain digital asset transactions.
  • Clarified TIN guidance for sole proprietors and disregarded entities.
  • Extended transitional relief for digital asset brokers.
  • Backup withholding threshold increased from $600 to $2,000 for many reportable payments made after 2025.
  • Updated reporting rules for third-party settlement organizations (TPSOs).

Check out our latest article to learn more about the 2026 Form W-9 changes and how they may impact your business.

Why is TIN validation important?

Validating taxpayer information helps identify potential mismatches before filing tax forms, reducing the risk of IRS notices, penalties, and delays in information return processing.

Request W-9s with Confidence

Secure, paperless W-9 collection for every business

Get Started Now
×